Conversations with new people I meet, other wedding vendors or small business owners, in particular, often end up with a “Is there anything you don’t do? How do you find the time”? Some even throw in, “I guess it’s because you don’t have kids.” While I don’t yet have kids, I do plan to set my business and my life up so that I can continue to do all the things. I have the exact same amount of time as each of you have in a day. Here’s a secret though, I don’t work all day and all night. I have boundaries and I firmly believe those boundaries help me accomplish everything I want to get done in a week.
I want to first talk about what my typical work week and days in the week look like as well as tips that might help you.
My work week as a wedding planner
- Write and publish 1 blog post
- Write and send two newsletters (though I’m thinking of merging these)
- Write 500 words for my book
- Update my social media with new posts
- Share and reshare older posts
- Batch some photo taking and editing for social media and blog posts
- Shoot a video for Youtube (I try for once a week, sometimes it’s longer and that’s ok)
- Complete a series of client tasks for each client
- Meet someone new for coffee
- Work on a creative project
So that’s a lot of things that are outside of my “actual job” as a wedding planner. The only thing I’m being paid to do is look after my clients. That’s one out of all the tasks I just mentioned, and those are just my must-do’s for each week. The rest of it is equally important and pays off in more ways than one, even if it doesn’t lead to direct sales.
Because there is just so much to do, keep track of, and content to create, I have to live each day as intentionally as possible.
A day in the life of a wedding planner
Every day I start my morning like this…
- Up at 6 am
- Make the bed
- Coffee & quiet time
- Meditation & some woo-woo-ness (more on this below)
After I do these five things my day could look like…
- Client Tasks
- Social Media
- Eat Breakfast
- Shower/ Get ready
- Photoshoot or Video
- Take Ollie for a walk and listen to a Podcast
- Clean up the house
- Bath to relax and end my work day
- Make Dinner (usually with a glass of wine and some music on)
- Settle in with Jordan for the night, watch a favourite show, etc.
If I’m meeting a new vendor or small business owner, I typically try to schedule them for around 11-12 so I can still do my client tasks and social, then after eating breakfast and getting ready I’ll walk to a local cafe. When I get back I take Ollie out and continue my day. I’m also starting to add working out back into my day and make it a non-negotiable.
Even though I have different tasks to get done my days are often structured the same. The reason for that is because I’m creating habits. It’s not natural for me to want to clean the house after a day of working like that, but when I pick up even just a little each day, it becomes a habit and part of my routine.
So you see, with a little planning, habit-making and structure, it is possible to get all the things done.
Tips for getting it all done
When it comes to creating habits, think about the habits that your future-self has. What does she do each day that helped her get to where she is now. Write them down. You can download this FREE habit tracker to help you. Need help thinking of habits to track? What does the best version of yourself look like each day? What do you do that makes you feel accomplished in all aspects of your life? I like to write my out in order of how my day is structured. So, for example, Make Bed, Meditate and Write would be at the top of my tracker and things like Bed Before 10 pm, and Wear Retainer would be at the bottom. This way I can easily mark off what I’ve done as I do it and it’s a natural transition into the next check mark.
Mediation and Woo-Woo-ness
I start each work day with meditation because it helps me clear my mind in order to see what my priorities should be. So where does the woowoo come in? I start my practice with my ‘Create Stone Mediation Kit’ from Cardea AuSet. Here’s the thing, I don’t think stones have magical powers. I do believe that everything on this earth has a certain energy and vibration. It’s said that each of these stones has a specific vibration and energy to help with different things. I choose to believe that when I create a little space with my stones and my yummy June candle on my mat, I’m creating an unstoppable force. That energy flows through me and into me and I’m able to absorb it and use it throughout my day.
Belief and Mindset
And that brings me to the power of belief and changing your mindset. If I laid on my yoga mat with my stones and thought “wow this is stupid, they are just stones” do you think I would receive any benefit from that practice? Probably not. As I said, the stones are not magic. Whether or not energy and vibration of objects is a real thing, if you’re not open and willing to accept that it’s possible you’ll never see the benefits.
Regardless of what you want in life, if you don’t believe you can have it, you never will. If you want to become the best version of yourself in your career or your marriage, etc than you need to start believing it’s possible. If I didn’t believe that I could not only restart my business but also become one of the best wedding planners in Victoria, I wouldn’t be. I wouldn’t write because I would think no one would want to hear what I have to say. I wouldn’t feel confident in charging for the one-of-a-kind experience I give. I wouldn’t put myself out there on video because I would be too afraid of what others might think. If I didn’t do all of those things, I would never be making my ways towards my goal of being known as the top wedding planner in Victoria.
Things take less time than you think
Do you ever have a long list of to-do items or chores and get so overwhelmed by everything on your list that you end up not tackling anything at all? Me too. All of the time. That’s why I take the time to meditate and work out the priorities that directly help my goal each week. But also, tasks often take less time that you think. Let’s say you’re putting off cleaning the bathroom because you don’t have time. How long does it really take you to splash some toilet cleaner in the bowl, wipe the outside, spray and wipe your sink, go back to the toilet bowl, flush, and then vacuum, sweep or steam your floor? Probably 5 minutes. 5 freakin’ minutes out of your day and now your bathroom is sparkling clean.
How long will it take you to send an email to someone that you’ve been putting off sending because you just don’t feel like writing it out? 10 minutes maybe if it’s longer and you have to find the perfect words. If you don’t start, you’ll never finish. Your to-do list will grow and you’ll feel more and more overwhelmed. I hate to quote Nike, but just do it.
So anyway, if I have time to do all the things without spending my evenings working or sacrificing time with Jordan and Ollie, you do too. Have kids? Work their routines into your routine. Instead of thinking of all the r̶e̶a̶s̶o̶n̶s̶ excuses you can’t do something, think of all the ways you can make it possible.
Don’t forget to track your habits for success! Download this FREE printable PDF.
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